Secretary(s)

SPECIAL NOTE: THE SCOPE OF DUTIES IS ONLY INTENDED TO SERVE AS A GUIDE SO THAT CANDIDATES AND THE ELECTED COMMITTEE ARE PUT ON NOTICE ON THE TYPE OF WORK THEY MAY BE EXPECTED TO CARRY OUT IN EACH POSITION. FURTHER OBLIGATIONS MAY ARISE IN THE COURSE OF THEIR DUTIES. THEREFORE THEIR SCOPE OF DUTIES INCLUDES BUT IS NOT LIMITED TO THOSE DUTIES SET OUT BELOW.

Secretary

• Liaising with the President and/or Vice President on administrative matters
• Coordinate with the Vice President on Recruitment, Publicity and Editorial matters
• Supervise and Coordinate with Publicity IC on Database management
• Supervise and Coordinate with the Editor on Administrative duties and dissemination of information to members
• Aid president in drafting agenda for monthly and other meetings
• Circulate meeting agenda to Committee (via email)
• Prepare agenda and minutes for all meetings
o Committee monthly meetings
o Annual general meetings
o Extra-ordinary general meetings
o Special meetings
• Disseminate (via email) minutes to meeting

• Responsible for

o SIFAS email account
o Management of applications and appeals for membership
o Preparation and sending out of Invitations to Participants
o Alumni membership Database
o All communications between the Committee and its members
o All record taking at meetings and timely dissemination of information to Committee, SubComs and/or members (where relevant)

• Ensure that all records during Period are well documented and safely stored in a secure location.
• Prepare necessary material for Elections and supervise smooth handover